Vancouver long-range cultural facilities plan underway

"In May 2007 the Managing Director of Cultural Services and the Manager of Materials
Management sought proposals for consultant services related to the creation of a long-range
cultural facilities priorities plan through an RFP (PS07083). The RFP was posted on the City’s
website, BC Bid, and circulated to the cultural community through the City and Alliance for
Arts and Culture email distribution lists.
Five proposals were received and reviewed by the interdepartmental staff team using a
comparative and consistent matrix format. The matrix compared the proponents’ teams past
experience with large complex public art programs, proposal content, methodology, and cost.
Proponents were scored out of a total of 100 points.
The review team short-listed two of the proponent teams for further consideration.
Following input from references and the interdepartmental staff team ranked the proposal
from Toronto Artscape as superior to the other proposals. The Toronto Artscape team
proposed a project budget of $91,250 plus GST and disbursements.
Subject to Council approval, the program review will commence October 15, 2007 and be
completed by March 31, 2008. The result of the review, along with the implementation
planning reports, will be reported back in June 2008.
The Cultural Facility Priorities Plan will be developed by the consultants working with a
Steering Committee comprised of the Managing Director of Cultural Services (Chair), the Co
Director, Office of Cultural Affairs (Policy Planning & Infrastructure), the Director of Financial
Planning & Treasury, the Assistant Director, Vancouver Civic Theatres, the Senior Cultural
Planner, the Senior Social Planner and the Directors of Planning and Facilities Design and
Management.
An Advisory Committee with representation from arts and culture organizations will be
convened to provide advice on community input and process, as well as recommended
outcomes. Additional public engagement will take the form of a surveys, interviews,
discipline-based and cross-discipline focus groups, as well as public open houses. The goal is
to create a plan that reflects community input and develops consensus-based criteria for
prioritizing in outcomes. The full scope of work for the Cultural Facility Plan is contained in
Appendix A."

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